What Does it Take to Be a Document Management Specialist?
Document Management Specialist Definition Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
A Day in the Life of a Document Management Specialist
- Consult with end users regarding problems in accessing electronic content.
- Operate data capture technology to import digitized documents into document management system.
- Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
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Skills Needed to be a Document Management Specialist
When polled, Document Management Specialists say the following skills are most frequently used in their jobs:
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Related Job Titles
- Documentation Analyst
- Document Management Specialist
- Record Systems Analyst
- Manager, Enterprise Content Management
- Document Control Clerk
Is There Job Demand for Document Management Specialists?
In 2016, there was an estimated number of 287,200 jobs in the United States for Document Management Specialist. New jobs are being produced at a rate of 9.3% which is above the national average. The Bureau of Labor Statistics predicts 26,600 new jobs for Document Management Specialist by 2026. There will be an estimated 22,400 positions for Document Management Specialist per year.
The states with the most job growth for Document Management Specialist are Washington, Utah, and Nevada. Watch out if you plan on working in Alaska, Maryland, or Mississippi. These states have the worst job growth for this type of profession.
Salary for a Document Management Specialist
Document Management Specialists make between $47,350 and $144,820 a year.
Document Management Specialists who work in District of Columbia, Maryland, or New Hampshire, make the highest salaries.
How much do Document Management Specialists make in each U.S. state?
| State | Annual Mean Salary |
|---|---|
| Alabama | $87,060 |
| Alaska | $98,830 |
| Arizona | $85,010 |
| Arkansas | $73,670 |
| California | $103,270 |
| Colorado | $102,470 |
| Connecticut | $100,340 |
| District of Columbia | $117,540 |
| Florida | $78,900 |
| Georgia | $90,140 |
| Hawaii | $89,960 |
| Idaho | $80,610 |
| Indiana | $79,310 |
| Iowa | $78,810 |
| Kansas | $79,300 |
| Kentucky | $79,420 |
| Louisiana | $66,600 |
| Maine | $79,790 |
| Maryland | $113,330 |
| Massachusetts | $92,110 |
| Michigan | $76,400 |
| Minnesota | $81,650 |
| Mississippi | $81,280 |
| Missouri | $82,610 |
| Montana | $68,430 |
| Nebraska | $86,230 |
| Nevada | $72,610 |
| New Hampshire | $112,440 |
| New Jersey | $99,210 |
| New Mexico | $79,540 |
| New York | $90,750 |
| North Carolina | $88,650 |
| North Dakota | $70,730 |
| Ohio | $82,440 |
| Oklahoma | $78,490 |
| Oregon | $79,610 |
| Pennsylvania | $87,040 |
| Rhode Island | $81,290 |
| South Carolina | $92,100 |
| South Dakota | $81,250 |
| Tennessee | $74,000 |
| Texas | $90,290 |
| Utah | $76,890 |
| Vermont | $72,220 |
| Virginia | $105,270 |
| Washington | $91,620 |
| West Virginia | $83,660 |
| Wisconsin | $74,600 |
| Wyoming | $75,780 |
What Tools do Document Management Specialists Use?
Below is a list of the types of tools and technologies that Document Management Specialists may use on a daily basis:
- Microsoft Excel
- Microsoft Word
- Hypertext markup language HTML
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Access
- Microsoft Windows
- Microsoft Project
- Autodesk AutoCAD
- Adobe Systems Adobe Acrobat
- Microsoft Visio
- Microsoft SharePoint
- Adobe Systems Adobe Photoshop
- Microsoft Dynamics
- Linux
- IBM Notes
- Microsoft Visual Basic
- FileMaker Pro
- Extensible markup language XML
- Microsoft SQL Server
How do I Become a Document Management Specialist?
What education is needed to be a Document Management Specialist?
What work experience do I need to become a Document Management Specialist?
Where do Document Management Specialists Work?
The table below shows the approximate number of Document Management Specialists employed by various industries.
References:
Image Credit: Negative Space via CC0 License
More about our data sources and methodologies.
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