Life As a Document Management Specialist
Career Description Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Document Management Specialist Responsibilities
- Search electronic sources, such as databases or repositories, or manual sources for information.
- Conduct needs assessments to identify document management requirements of departments or end users.
- Propose recommendations for improving content management system capabilities.
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
- Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
- Operate data capture technology to import digitized documents into document management system.
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Skills Needed to be a Document Management Specialist
Below is a list of the skills most Document Management Specialists say are important on the job.
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Types of Document Management Specialist
- Document Control Supervisor
- Document Control Coordinator
- Content Specialist
- Document Management Consultant
- Document Controller
What Kind of Document Management Specialist Job Opportunities Are There?
In 2016, there was an estimated number of 287,200 jobs in the United States for Document Management Specialist. New jobs are being produced at a rate of 9.3% which is above the national average. The Bureau of Labor Statistics predicts 26,600 new jobs for Document Management Specialist by 2026. There will be an estimated 22,400 positions for Document Management Specialist per year.
The states with the most job growth for Document Management Specialist are Washington, Utah, and Nevada. Watch out if you plan on working in Alaska, Maryland, or Mississippi. These states have the worst job growth for this type of profession.
Document Management Specialist Salary
The typical yearly salary for Document Management Specialists is somewhere between $47,350 and $144,820.
Document Management Specialists who work in District of Columbia, Maryland, or New Hampshire, make the highest salaries.
How much do Document Management Specialists make in each U.S. state?
| State | Annual Mean Salary |
|---|---|
| Alabama | $87,060 |
| Alaska | $98,830 |
| Arizona | $85,010 |
| Arkansas | $73,670 |
| California | $103,270 |
| Colorado | $102,470 |
| Connecticut | $100,340 |
| District of Columbia | $117,540 |
| Florida | $78,900 |
| Georgia | $90,140 |
| Hawaii | $89,960 |
| Idaho | $80,610 |
| Indiana | $79,310 |
| Iowa | $78,810 |
| Kansas | $79,300 |
| Kentucky | $79,420 |
| Louisiana | $66,600 |
| Maine | $79,790 |
| Maryland | $113,330 |
| Massachusetts | $92,110 |
| Michigan | $76,400 |
| Minnesota | $81,650 |
| Mississippi | $81,280 |
| Missouri | $82,610 |
| Montana | $68,430 |
| Nebraska | $86,230 |
| Nevada | $72,610 |
| New Hampshire | $112,440 |
| New Jersey | $99,210 |
| New Mexico | $79,540 |
| New York | $90,750 |
| North Carolina | $88,650 |
| North Dakota | $70,730 |
| Ohio | $82,440 |
| Oklahoma | $78,490 |
| Oregon | $79,610 |
| Pennsylvania | $87,040 |
| Rhode Island | $81,290 |
| South Carolina | $92,100 |
| South Dakota | $81,250 |
| Tennessee | $74,000 |
| Texas | $90,290 |
| Utah | $76,890 |
| Vermont | $72,220 |
| Virginia | $105,270 |
| Washington | $91,620 |
| West Virginia | $83,660 |
| Wisconsin | $74,600 |
| Wyoming | $75,780 |
What Tools do Document Management Specialists Use?
Although they’re not necessarily needed for all jobs, the following technologies are used by many Document Management Specialists:
- Microsoft Excel
- Microsoft Word
- Hypertext markup language HTML
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Access
- Microsoft Windows
- Microsoft Project
- Autodesk AutoCAD
- Adobe Systems Adobe Acrobat
- Microsoft Visio
- Microsoft SharePoint
- Adobe Systems Adobe Photoshop
- Microsoft Dynamics
- Linux
- IBM Notes
- Microsoft Visual Basic
- FileMaker Pro
- Extensible markup language XML
- Microsoft SQL Server
How to Become a Document Management Specialist
What kind of Document Management Specialist requirements are there?
What work experience do I need to become a Document Management Specialist?
Who Employs Document Management Specialists?
Below are examples of industries where Document Management Specialists work:
References:
Image Credit: Negative Space via CC0 License
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