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Document Management Specialists in California

Want to work as a Document Management Specialists in California? Here’s what you need to know. All computer occupations not listed separately. Excludes “Computer and Information Systems Managers” (11-3021), “Computer Hardware Engineers” (17-2061), “Electrical and Electronics Engineers” (17-2070), “Computer Science Teachers, Postsecondary” (25-1021), “Special Effects Artists and Animators” (27-1014), “Graphic Designers” (27-1024), “Health Information Technologists and Medical Registrars” (29-9021), and “Computer, Automated Teller, and Office Machine Repairers” (49-2011).

What do Document Management Specialists Make in California?

For a document management specialists working in California, the typical annual salary is $128,750 per year (or roughly $61.90/hour).Pay can range from $55,640 at the 10th percentile to $213,440 at the 90th percentile.

Wage Statistic	Annual	Hourly
10th percentile	$55,640	$26.75
25th percentile	$80,830	$38.86
Median (50th)	$128,750	$61.90
75th percentile	$169,140	$81.32
90th percentile	$213,440	$102.61

The location quotient — a measure of how concentrated this occupation is in California nationwide is 1.66, suggesting that document management specialists are more concentrated here than the national average.

National Wage Comparison

Nationally, document management specialists earn a median of $147,490 per year ($70.91/hour), lower than the California median.

Employment Outlook

There are roughly 341,120 document management specialists in the U.S.. In California alone, approximately 85,270 people work in this role. That’s more than the typical state, which employs around 3,420 document management specialists.

Top California Metros for Document Management Specialists

These are the California metros with the most document management specialists in California.

Metro Area	Number Employed	Annual Median Salary
Los Angeles-Long Beach-Anaheim, CA	23,310	$101,840
San Francisco-Oakland-Fremont, CA	18,680	$157,380
San Jose-Sunnyvale-Santa Clara, CA	15,550	$168,070
San Diego-Chula Vista-Carlsbad, CA	8,210	$121,560
Sacramento-Roseville-Folsom, CA	3,160	$109,100
Riverside-San Bernardino-Ontario, CA	2,740	$92,370
Oxnard-Thousand Oaks-Ventura, CA	1,540	$103,790
Bakersfield-Delano, CA	1,070	$106,790
Santa Maria-Santa Barbara, CA	780	$125,090
Fresno, CA	610	$85,490
Salinas, CA	500	$126,280
Stockton-Lodi, CA	420	$80,200
Modesto, CA	320	$91,020
Santa Rosa-Petaluma, CA	320	$93,310
Vallejo, CA	250	$105,600
Santa Cruz-Watsonville, CA	180	$104,800
Visalia, CA	130	$78,480
San Luis Obispo-Paso Robles, CA	120	$103,230
Redding, CA	110	$80,180
Chico, CA	100	$86,580
Napa, CA	90	$94,360
Merced, CA	80	$71,820
Hanford-Corcoran, CA	70	$95,910
Yuba City, CA	60	$98,920
El Centro, CA	40	$90,650

Top States for Document Management Specialists Employment

These states have the highest employment of document management specialists work.

State	Number Employed
California	85,270
Texas	59,680
Maryland	19,940
Georgia	18,590
Florida	18,320
Pennsylvania	17,710
District of Columbia	17,210
Virginia	14,020
North Carolina	13,660
Washington	13,620
Missouri	13,180
New Jersey	12,490
Illinois	11,440
Tennessee	11,190
New York	9,860
Colorado	8,690
Michigan	7,400
Massachusetts	6,100
South Carolina	5,840
Arizona	5,740

Highest-Paying States for Document Management Specialists

These states pay the most for document management specialists.

State	Annual Median Salary
Virgin Islands	$179,830
Maryland	$141,540
District of Columbia	$137,610
Virginia	$132,810
Delaware	$132,670
Washington	$131,800
California	$128,750
Colorado	$119,560
West Virginia	$113,030
Hawaii	$112,050

Skills

Key document management specialists skills, rated on an importance scale of 0 to 5:

Knowledge Areas

Core knowledge areas for this occupation, rated on an importance scale of 0 to 5:

Abilities

Key abilities for document management specialists, rated on an importance scale of 0 to 5:

Daily Tasks

Common tasks include:

• Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
• Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
• Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
• Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
• Develop, document, or maintain standards, best practices, or system usage procedures.
• Assist in the assessment, acquisition, or deployment of new electronic document management systems.
• Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
• Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
• Write, review, or execute plans for testing new or established document management systems.
• Monitor regulatory activity to maintain compliance with records and document management laws.
• Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
• Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.

Work Activities

• Working with Computers
• Evaluating Information to Determine Compliance with Standards
• Communicating with Supervisors, Peers, or Subordinates
• Getting Information
• Documenting/Recording Information
• Processing Information
• Making Decisions and Solving Problems
• Establishing and Maintaining Interpersonal Relationships
• Updating and Using Relevant Knowledge
• Identifying Objects, Actions, and Events
• Analyzing Data or Information
• Organizing, Planning, and Prioritizing Work

Tools & Technology

Software and systems commonly involved: Hot technologies: Adobe Acrobat, Adobe InDesign, Adobe Photoshop, Apache Tomcat In-demand technologies: Microsoft Excel

What Major Will Prepare You For This Career?

Programs that train for this career include:

• Computer Science
• Computer Information Systems
• Information Science
• Information Technology
• Data Processing

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Related Careers

Related occupations to document management specialists include:

• Computer and Information Systems Managers
• Compliance Managers
• Management Analysts
• Computer Systems Analysts
• Information Security Analysts
• Database Administrators

Also Known As

Business Records Manager, Certified Document Imaging Architect, Clinical Documentation Specialist, Commercial Loan Documentation Specialist, Content Specialist, Content Strategist, Credentialing Coordinator, Credentialing Manager, Document Control Administrator (Document Control Admin), Document Control Clerk, Document Control Coordinator, Document Control Manager, Document Control Specialist, Document Controller, Document Imaging Specialist.

References

• U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics — https://www.bls.gov/oes/
• O*NET Online — https://www.onetonline.org/
• BLS Employment Projections — https://www.bls.gov/emp/
• O*NET-SOC code: 15-1299.03